Description
This laser engraving pricing calculator takes the guesswork out of every job you quote — so you always know what your work is actually worth before you name a price.
How This Laser Engraving Pricing Calculator Works
Every laser job costs you something you might not be tracking. Design time. Machine wear. Electricity. The blank itself. The cut your payment processor takes. This laser engraving pricing calculator accounts for all of it, automatically, so you know exactly what a job is worth before you name a price.
You set up your shop’s numbers once — hourly rate, machine cost, electricity rate, overhead, profit margin — and from that point on every quote runs through the same formula. No more mental math. No more wondering if you remembered to factor in your chiller.
What’s Inside
Shop Settings — enter your real numbers once. Hourly rate, machine purchase price and expected lifespan (it calculates depreciation automatically), your exact electricity rate per kWh, consumables, monthly overhead, and your target profit margin. These feed every quote from that point forward.
Materials Library — comes pre-loaded with common blanks: acrylic, wood, leather, slate, tumblers in multiple sizes, keychains, leather patches, and more. Every material is fully editable. Delete what you don’t use, change the prices to match what you actually pay, and add anything that isn’t already there. The list grows with your shop.
Product Quick Reference — a cheat sheet with suggested run times and material amounts for the most common laser products, so you’re not guessing how long a job should take each time.
Job Quote Calculator — pick a material from a dropdown, enter quantity and time, and your full cost breakdown and final price calculate instantly. Includes a quantity discount toggle so you decide job by job whether bulk pricing applies — useful when a batch of keychains cuts your per-unit time, less useful when you’re doing tumblers one at a time on a rotary.
Customer Invoice — a clean, printable invoice that pulls straight from your quote. Fill in your shop name and contact info once, and it’s ready to save as a PDF or hand to a customer without retyping a single number.
Quote History Log — a running record of past quotes so you can track your pricing over time and spot trends.
Who This Is For
Any laser maker who sells custom orders and is tired of guessing at prices. This laser engraving pricing calculator works whether you sell through your own website, Etsy, Shopify, Facebook, Instagram, or in person. The platform fee field is just a percentage — set it to whatever you actually pay, or zero for cash sales.
File Details
- Format: Microsoft Excel (.xlsx)
- Delivered as an instant digital download
- Built and tested in Microsoft Excel for Windows and Mac
- Note: some advanced features (dropdowns, auto-fill lookups) may not work identically in Google Sheets — Excel is recommended for the full experience
- Full instructions tab included in the file, including a step-by-step walkthrough and a worked example
One-Time Purchase
Buy it once, use it for every job you ever quote. No subscription, no license renewal, no expiry date.
Frequently Asked Questions
Do I need to be good at Excel to use this? No. The formulas are already built in and locked so nothing breaks accidentally. You only ever type into the blue input cells — everything else calculates on its own.
Can I add my own materials? Yes. The Materials Library is a live Excel Table. Add a new row at the bottom and it automatically appears in the dropdown on the Job Quote tab. Delete or rename anything that doesn’t match what you make.
Does this work for any type of laser project? Yes. Whether you engrave tumblers, cut keychains, mark leather patches, or do custom wood pieces, the calculator handles any job. The materials and run times are fully customizable to match whatever you actually make.
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